A good friend of mine called concerning the purchase of a new computer for their home office and business use. Here are the assumptions I gathered from our conversation:
- Faster
- YouTube
- Photos
- Quickbooks
- Franchise Apps
- Word and Excel (occasionally)
- XP currently, Windows 7 expected
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- CostCo membership
- 5 year time horizon
- Write DVDs
- VGA out: must work with existing monitor
- Parallel printer port
- RJ45 network connection
- Size not a real issue
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There is considerable selection in the market. While the budget was open, I presented several options. Most first-tier vendors offer repackaged, older tech as well as newer processors, interconnects, and opportunities for expansion. Older systems will be more likely to have parallel ports for an older printer while newer systems will have converted all these legacy ports to USB and will require a cable to convert USB to Parallel. One of my favorite cables for this is the Belkin F5U002v1.
I favor refurbished units as they often present more value per dollar. All the major vendors offer refurbs of current products, though availability can vary.Here are some current options:
$387.99, Free shipping
+ cheap
- low memory: RAM (2GB RAM, max 4GB) and DISK
- Vista Business / XP Pro downgrade
- unknown video config, likely to work with VGA but unconfirmed
- Parallel connection unknown
- This system is old today.
Comment: you could get this one to work, but you shouldn't expect to get more than 2 years out of this device.
$494.99, Free shipping
+ good memory: both RAM (8GB, but no more) and 640GB DISK
+ VGA graphics
+ Windows Vista Home Premium 64-bit, may qualify for Windows 7 upgrade, but a bit of a hassle.
- no Parallel port, means you'll need to find a USB-to-Parallel port adapter (such as a Belkin F5U002v1)
- old technology
Comment: Older tech and Vista. Fine for now, but won't have the power for 5 years of useful life.
$603.99, Free shipping
+ good memory: both RAM (8GB, but no more) and 750GB DISK
+ VGA graphics
- Windows Vista Home Premium x64 with SP1
- no Parallel port, means you'll need to find a USB-to-Parallel port adapter (such as a Belkin F5U002v1)
Comment: Would require a Windows 7 upgrade which is time and money.
$679.99, Free shipping
+ good memory: both RAM (6GB) and 640GB DISK
+ includes 20-inch LCD monitor
- VGA unconfirmed, though likely unneeded with the panel
+ Windows® 7 Home Premium
- no Parallel port, means you'll need to find a USB-to-Parallel port adapter (such as a Belkin F5U002v1)
Comment: Includes monitor, which you may or may not consider a plus. Includes Windows 7.
[pdf specs]
$648.95 & this item ships for FREE with Super Saver Shipping.
+ big memory: both RAM (8GB currently, 16GB max) and 750GB DISK
+ VGA graphics
+ Windows 7 Home Premium, but not professional or ultimate
+ Comments all say this is a very quiet machine.
+ Newer tech and longer viability.
- no Parallel port, means you'll need to find a USB-to-Parallel port adapter (such as a Belkin F5U002v1)
Comment: This is a fairly complete system with plenty of power and opportunities to upgrade both inside and outside the box. Certainly worth the $40 increase over the previous box on this list.
If you don’t own MS/Office for Word and Excel, you may need to buy them separately as they are seldom bundled with refurbished systems. There are some freeware versions of Office compatible tools. OpenOffice is the best available and not only looks and behaves like MS/Office, but reads and writes those files. You can find more information about that software at ‘openoffice.org‘.
You should consider a backup method or mechanism for data on your new device. Eventually, you should consider moving your backups off site. This is getting easier and easier to do with several options over the Internet. There are some services you can try for free (up to 2GB). Another option would require purchasing an HP media server, backing up to that server in the office and letting that server coordinate backing your data to Amazon’s data service, called S3. Devices like this include:
(Note: It turns out Qwest is offering a data archive service over DSL. My friend and his family will subscribe when the new device arrives.)
I also encourage you to consider Apple products, both new and refurbished. In the end computers are tools and you need to choose tools appropriate to the task. Who was it that said, “Nothing says ‘I Love you’ like small electronic devices”?
Merry Christmas!